Running a small business can be challenging even for professional and highly experienced business persons. Whether you have just started or have been operating for a while, it is essential to pay attention to your expenditures.
Your business’ budget caters for every area of the business, but one area that you may find yourself overspending in if you do not pay attention is the purchase of office equipment. Your business will, at some point require a copy machine as there is always a document to copy regardless of the kind of business you run. Hence, you need to invest in the best copy machine for small businesses.
And while there are different kinds of copy machines in the market, not all will give you the best service or even top quality document copies. But, in this piece, we help you narrow down your options by reviewing 10 top-notch models and explaining the factors to consider when picking one.
List of the 10 Best Copy Machines for Small Business
10 Best Copy Machines for Small Business in 2022 Reviews.
1. Brother MFCL2700DW
The Brother MFCL2700DW is a Compact Laser All-in-One copy machine that comes with Automatic Duplex Printing, an easy-to-install Wireless Networking, and Enhanced Mobile Device Connectivity to provide fast and inexpensive copying for a small business.
The copy machine will meet all your printing, scanning, faxing, and copying needs. It has a sturdy build and can run for extended periods without a dip in performance or overheating. The Brother MFCL2700DW also holds up to 250 papers and has a 35-page auto document feeder. and it can copy and print at an impressive speed of 27 ppm while providing top-notch document quality, more so considering it offers an optical scan resolution of 600 x 2400 dpi.
2. Canon imageCLASS D530 Monochrome Laser Printer
The Canon imageCLASS D530 Monochrome Laser Printer is a good office copy machine for any office. It has been able to blend functionality, simplicity, and reliability in a small and light unit that is portable and occupied little space.
The unit copies and prints in black and white but can scan in color in addition to black and white. It holds up to 250 papers loaded from a loading cassette and has a maximum copying and printing speed of 26 ppm and a standby time of 8.7 seconds for copying. The unit also works with several operating systems including Mac OS X 10. 5.8 and Windows XP, Vista, 7 and 8.
3. Canon MG6821
The Canon MG6821 is the best budget office copy machine on our list. It is an All-in-One printer that offers fax, scan, print, and copy features and can print in either color or monochrome. It is a product that you should consider for your business.
The unit also comes with a wireless design that allows it to work from any location while also allowing you to connect it to other devices wirelessly. Its compatibility further enhances its connectivity with printing options such as canon PRNT, Air Print, Mopria, and Google Cloud Print. It also supports Mobile Device Printing, allowing you to print through your mobile devices.
4. Epson Workforce WF-2650
The Epson Workforce WF-2650 is a top-rated office copy machine that offers you laser-like performance powered by Precision Core. It is a wireless unit that copies, scans, and prints in both black & white and color. With this unit, you get laser-quality printing at a speed of 13 ppm for black and white and 7.3 ppm for color.
The unit is easy to set up, and the LCD display eases operation. You will also experience less frequent paper loading as the copy machine has a 150-sheet paper capacity, auto 20 sided printing, as well as a 30-page Auto Document Feeder. The copier also provides you with a complete wireless feature that supports wireless and mobile printing.
5. Canon Laser imageCLASS MF4770n Monochrome Printer
The Canon Laser imageCLASS MF4770n is ideal for a small business. It is a fast and versatile unit that provides you with high-quality laser prints. The copy machine also allows you increased ease of operation through its tiltable control panel and simple solution keys. The unit’s convenience is enhanced by eco-friendly copying options and its effortless scans.
If you intend to increase efficiency in your business, the imageCLASS MF4770n offers you copy and prints speed of up to 24 ppm and a standby printing time of fewer than 6 seconds. It also comes with the convenience of networking capabilities supported by Ethernet, which allows you to share printing, faxing, and scanning. The unit also has a front-loading paper cassette and an easy cartridge replenishment that will allow you to focus on your business needs.
6. Canon imageCLASS MF216n
The Canon Laser imageCLASS MF216n is a fantasy that will work for almost any office setup. It is a fast and versatile unit that provides you with high quality and colorful scans, prints, and copies. The copy machine also allows you the ease of operation through its tiltable control panel and simple solution keys.
The laser printer offers you scanning, faxing, copying, and printing features. To reduce the frequency of loading papers, it also has a front-loading cassette that holds up to 250 sheets of paper as well as a single sheet multipurpose tray. It is a fast unit with a speed of up to 24 ppm and can print from mobile devices.
7. Canon MG5720 Wireless All-In-One Copier
If you require high quality but affordable copy machine for your small business, then the Canon MG5720 wireless printer that comes with scanner and copier is the ideal choice. It is a top-rated copy machine that provides impressive performance at an affordable price.
It is easy to set up, and the wireless function of the unit provides you access to the printer from virtually any location in your office. This functionality is enhanced by print options such as Canon Print, Mopria, and Google Cloud Print, which improve your printing versatility. Automatic power on button ensures that you will always be able to print wirelessly. The unit also offers duplex printing allowing it to print both sides of a document, which will increase your efficiency.
8. Samsung Xpress M2070FW Wireless Monochrome Laser Printer
The Samsung Xpress M2070FW provides you with a combination of high performance with ease of operation at a very affordable price. The unit has a compact design that offers a small footprint, which will save space in your office. It also provides hassle-free mobile printing as well as an all-around multifunction efficiency that would be perfect for a small and cost-conscious business.
The unit has a feature that enhances the readability of the scanned and printed documents, allowing you to get reliable and sharp prints with a resolution of up to 1200 x 1200 dpi. With a fast printing speed of up to 12ppm, you will be able to increase your work efficiency as you spend more time working and less time waiting.
9. HP Laserjet Pro M127fn
The HP LaserJet Pro M127fn is the best budget office phone for a small business. You will have a copy machine with a compact design that will save you on office space and its 2-sided printing offer added convenience. It is a full-featured and affordable office copy machine that is easy to install and that copies, prints, faxes, and scans.
The unit delivers crisp and detailed files and images at fast printing speeds of up to 21ppm, which is achieved through a unit that is easy to operate and has the capability to network with several other devices. Its network capability will allow you easy printing from computers, smartphones, and tablets.
10. Canon imageCLASS D550 Laser Multifunction Copier
If you require a copy machine that has a compact design and is available in a convenient size for small offices, then the Canon imageCLASS D550 copier is a perfect choice. The unit will also offer you scanning and printing services in addition to copying. It’s 2-sided printing also allows you to save time, which is a critical resource.
The laser copier has a printing speed of up to 26 ppm and also features a Duplex automatic document feeding, which will enhance your efficiency. Also, the unit features a front-loading cassette that holds up to 250 sheets of paper, as well as a multipurpose tray that accommodates a single sheet.
How to Choose the Best Copy Machine for Small Businesses
Shopping for the best copy machine for your business will require you to know how to select a copier that serves your business needs from several options. However, this should be easy if you put into consideration your budget, the ease of operation, and other features that the copier offers.
The printers in this review have prices that range from about $350 to about $2,000. A majority of these multifunction copy machines also have a range of expenses because most suppliers price them differently. Therefore, it is essential to consider the several cost areas involved with the copiers and understand how these costs relate to the lifetime value of a copier according to your business needs.
The quality of office copiers can be determined from two the quality of printing, the quality of scanning, and the speed by which a copier manages to achieve quality performance. Each of the copy machines has a specific scan and print resolution. And a majority of the reviewed copy machines had a minimum print resolution of 600 x 600 as well as similar average scanning quality.
3. Fax Capability
Even though small businesses rely more on email than any other means of communication, our review observed that most of the printers included the ability to receive and send faxes.
The variety of features offered by office copiers present a way to review and grade copiers. Each of the copiers has features related to the number of prints each can print over time, which is represented by pages per minute. The amount of paper capacity also represents a critical feature that differs from copier to copier and can help in your purchasing decision. The copier you select must meet your business needs.
Purchasing the right copy machine for your business is essential. More so for a small business that requires a flexible and reliable machine to meet your staff’s demands while also producing high-quality prints when needed. The 10 machines on our reviews meet and exceed these requirements.
However, considering the key features we focused on such as the ease of setting up, quality of prints, cost of operation, operating speed, compatibility with operating systems and mobile printing, the Brother MFCL2700DW copy machine came out on top and is hence our top overall recommendation.