A dedicated fax machine is still an important office accessory even with the coming of other more advanced machines with the capability to fax such as multifunctional printers. And this is because they are also quite multifunctional as they will be useful for everything from scanning to copying and also for sending and receiving faxes.
However, you need to make sure that you choose the best fax machine from the many options out there as this will ensure you get the best value for your cash. But, this should not be hard as you only need to know what makes a good one. Here we highlight the key factors to look for in a fax machine and also review 10 top-rated fax machines to give you recommendations.
List of The Best Fax Machine For Small Business in 2021.
10 Best Fax Machines For Small Business in 2021 Reviews.
1. Brother Fax-2840 High-Speed Fax Machine
Speed is always an essential consideration when shopping for the best fax machine, and nobody knows that better than Brother as their model Fax-2840 will deliver up to an impressive 2.5 seconds/page. This high-speed fax machine also offers super-fast printing speeds, and it also has a superior laser output.
Brother also makes this fantastic fax machine with a 25-document capacity auto feeder to speed up the job further, and it has 16 MB memory to allow you to store up to 400 documents. Also, this fax machine will offer an adjustable 250-sheet paper tray, and it has a built-in high-speed USB 2.0 interface.
2. Brother Fax-575 Personal Fax Machine
You can hardly ever go wrong with any office equipment from brother as they have been making them long enough to understand what each customer wants. The Fax-575 model is designed for someone that does not have a lot of faxing to do as it is a more personal machine with a 50-sheet capacity. And its 512 KB memory will store up to 25 documents which should be good enough for personal use.
Also, with this personal fax machine, you get a fairly high-speed modem that will give you up to 15 seconds per page which might not be the fastest on our fax machine reviews but is still good enough for most users. And this is also generally a convenient and easy-to-operate fax machine.
3. Epson WF-2750 All-In-One Fax Machine
An all-in-one fax machine like the Epson WF-2750 has been designed to eliminate the need to have several machines for different purposes in the office. The small and compact machine will scan, copy, print, and of course, send and receive faxes. But, besides the all-in-one convenience, it also does everything super-fast, and it also saves you a lot of time with a dual-sided printing feature.
This fax machine has also been designed for easy pairing with smart devices such as smartphones and tablets to ensure you can easily printing from any device. And users will also love the high printing resolution and the 150-sheet capacity.
4. Canon ImageClass MF216n All-In-One Laser Printer/Fax Machine
Canon is another famous brand that will never disappoint as they have been making different gadgets for many years now and have some of the most advanced features and technologies. This all-in-one machine is designed to cater for most of your office paper needs as it will print, scan, copy, and fax fast.
It also has a customizable LCD display that makes it super easy to operate, and the display is also tiltable to make it even easier to use. This machine also prints up to 24 pages per minute, and you can easily pair it with your IOS and Android devices. And its compact size means it will take up little office space.
5. Canon MB2720 Wireless All-In-One Printer
For under $100 fax machine, you will hardly get anything better than this all-in-one model from Canon. It sends and receives faxes and also helps up with various other office needs such as printing, scanning, and copying. Despite being highly affordable, this machine has been built to last as it has a 20,000-page duty cycle.
With its 2 paper cassettes, you get a combined paper capacity of 500 which minimizes the frequency of reloading and hence minimizing downtimes and speeding up your work. Also, it is still a small and compact machine that takes up little space.
6. Epson Workforce ET-4750 Wireless All-In-One Printer
Wireless printers like the ET-4750 save you time and money as you can do all the printing, scanning, copying, and faxing from one machine. Also, these are great for those that do not have a lot of office space. And this particular all-in-one machine also offers a wireless operation that makes it easy to pair it with your computer and smart devices. Also, it is designed to save you a lot of ink and with convenient and easy to fill ink containers.
The 250-sheet paper capacity is also quite good and will reduce the frequency of reloads while the smooth touch and swipe navigation makes this an easy machine to set up and use. And when you buy it, you get enough ink to print thousands of papers before you need to refill.
7. Brother FAX4100E IntelliFax
If you prefer the more traditional black and white fax machines, the Brother FAX4100E will be a perfect choice as it produces some high-quality documents and is also useful for other things like copying and printing. And it also has some fantastic fax transmission speeds of up to 3 seconds per page.
The 600 x 600 DPI resolution for the faxes and copies is also good enough for most users while the small and more compact size means that it will take up almost insignificant space on your desk. Many users will also love that it allows you to auto dial-up to an impressive 132 numbers.
8. Brother FAX-575 Fax Machine
For those in the market for the cheapest fax machine, but still do not want to compromise on the quality of the machine they get, the Brother FAX-575 is as good as it can get. It is a highly affordable machine but with a lot to offer which includes 9600 bps faxing to ensure you can send and receive faxes within the shortest time.
will also appreciate the 512 KB memory as it will allow them to store at least 25 documents, which is quite good given the size and price of the machine. And this fax machine is also designed to be super small and compact which not only makes it more portable but ensures it takes up little space in the office.
9. Canon FAXPHONE L190 Laser Machine
This 33.6 Kbps fax machine by Canon is specifically designed to provide that users get super-fast results as it will send and receive fax in record times. Also, it is a multipurpose machine that also prints and copies at speeds of up to 26 pages per minute. And despite its multifunctional design, it still comes in a small and more manageable size for increased portability.
With this fax machine, you also get a memory capacity of up to 512 sheets, which is one of the highest in its class. The machine also has a large enough and compressive address book with 40 one-touch speed dials and 200 coded ones. This machine also consumes minimal energy and uses more intuitive controls for easier operation.
10. Canon FAXPHONE L100 Multifunctional Fax Machine
If by any chance the FAXPHONE L190 above does not work for you, there are still many other great options like the FAXPHONE L100 which also comes at a more affordable price tag. This multifunctional laser machine has a lot to offer, which includes 30 one-touch speed dials and up to 100 coded ones. And it will also send and receive fax fast and print at least 19 pages every minute.
The fax machine also makes cartridge replacement easier by combining the toner and drum into a single unit, and it will also provide up to 512-sheet memory capacity, which is quite good given its price.
How to Choose the Best Fax Machines
A fax machine might sound like an outdated office appliance, but you will be amazed at just how useful it will be to have in the office. And to make sure you pick a good model from a reliable brand, you should consider the following points when shopping.
One of the first decisions to make when choosing a fax machine is whether to go for a stand-alone unit or the multifunctional types that will be ideal for various things. Stand-alone fax machines are more affordable and will be suitable for offices that do a lot of faxing while the multifunctional ones are great for those that prefer to have one machine for faxing, printing, scanning, and copying.
Speed is one of the key determinants of a fax machine’s price. Modern fax machines will provide speeds as high as 2 seconds per page or as slow as 20 seconds per page. Typically, the faster machines are more expensive, and so you need to strike a balance between the speed that you get and the cost of the machine.
3. Cost of Ownership
Many people will often pay a lot of attention to the cost of buying a fax machine and overlook the total cost of owning one. When it comes to the cost of ownership, you need to look at the price of replacement cartridges and how many pages each cartridge will supply before replacement to ensure you get the best value for your money. Also, check the cost and frequency of repair and maintenance as they will also determine the overall cost of ownership.
A good fax machine also needs to have a large enough memory because the size of the memory determines the information it will be able to store and process. Hence, it is always wiser to go for something with larger built-in memory and also allows for expansion with an SD card.
A fax machine will be highly useful in the office regardless of the kind of business you run as it can help with various other things besides sending and receiving fax such as copying and scanning.
And even with the myriad of options in the market, choosing one should now be easy as you only need to watch out for things like functionality, speed, and memory. You will also have a much easier time picking an ideal model as our top 10 reviews above provide some top-notch recommendations.
From our reviews, the Brother Fax-2840 is a tremendous all-around and high-speed machine and is hence our top recommendation while the Epson WF-2750 is an excellent choice for anyone shopping on a tight budget.