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August 21, 2021

Best Fax Machine For Small Business in 2022 Reviews

A dedicated fax machine is still an important office accessory even with the coming of other more advanced machines with the capability to fax such as multifunctional printers. And this is because they are also quite multifunctional as they will be useful for everything from scanning to copying and also for sending and receiving faxes.

However, you need to make sure that you choose the best fax machine from the many options out there as this will ensure you get the best value for your cash. But, this should not be hard as you only need to know what makes a good one. Here we highlight the key factors to look for in a fax machine and also review 10 top-rated fax machines to give you recommendations.

List of The Best Fax Machine For Small Business in 2022.

PreviewProduct
Brother FAX-2840 High Speed Mono Laser Fax Machine, Dark/light gray - FAX2840 Brother FAX-2840 High Speed Mono Laser Fax Machine, Dark/light gray - FAX2840 More info / Buy now at Amazon →
Brother Fax Machine FAX-575 Brother Fax Machine FAX-575 More info / Buy now at Amazon →
Epson WF-2750 All-in-One Wireless Color Printer with Scanner, Copier & Fax, Amazon Dash Replenishment Ready Epson WF-2750 All-in-One Wireless Color Printer with Scanner, Copier & Fax, Amazon Dash... More info / Buy now at Amazon →
Canon Office Products MF4770N Wireless Monochrome Printer with Scanner, Copier and Fax Canon Office Products MF4770N Wireless Monochrome Printer with Scanner, Copier and Fax More info / Buy now at Amazon →
Canon Office Products MAXIFY MB2720 Wireless Color Photo Printer with Scanner, Copier and Fax Canon Office Products MAXIFY MB2720 Wireless Color Photo Printer with Scanner, Copier and Fax More info / Buy now at Amazon →
Epson WorkForce ET-4750 EcoTank Wireless Color All-in-One Supertank Printer with Scanner, Copier, Fax and Ethernet Epson WorkForce ET-4750 EcoTank Wireless Color All-in-One Supertank Printer with Scanner, Copier,... More info / Buy now at Amazon →
Brother FAX4100E IntelliFax Plain Paper Laser Fax/Copier Brother FAX4100E IntelliFax Plain Paper Laser Fax/Copier More info / Buy now at Amazon →
Brother Fax Machine FAX-575 Brother Fax Machine FAX-575 More info / Buy now at Amazon →
Canon Lasers FAXPHONE L190 Wireless Monochrome Printer with Copier and Fax Canon Lasers FAXPHONE L190 Wireless Monochrome Printer with Copier and Fax More info / Buy now at Amazon →
Canon Faxphone L100 (5258B001) Laser Printer and Copier, 30 Sheet Automatic Document Feeder, 19 Pages Per Minute, 12' x 14.7' x 12' Canon Faxphone L100 (5258B001) Laser Printer and Copier, 30 Sheet Automatic Document Feeder, 19... More info / Buy now at Amazon →

10 Best Fax Machines For Small Business in 2022 Reviews.

1. Brother Fax-2840 High-Speed Fax Machine

Brother FAX-2840 High Speed Mono Laser Fax Machine, Dark/light gray - FAX2840
Brother FAX-2840 High Speed Mono Laser Fax...
More info / Buy now at Amazon →

Speed is always an essential consideration when shopping for the best fax machine, and nobody knows that better than Brother as their model Fax-2840 will deliver up to an impressive 2.5 seconds/page. This high-speed fax machine also offers super-fast printing speeds, and it also has a superior laser output.

Brother also makes this fantastic fax machine with a 25-document capacity auto feeder to speed up the job further, and it has 16 MB memory to allow you to store up to 400 documents. Also, this fax machine will offer an adjustable 250-sheet paper tray, and it has a built-in high-speed USB 2.0 interface.

2. Brother Fax-575 Personal Fax Machine

Sale Brother Fax Machine FAX-575
Brother Fax Machine FAX-575
More info / Buy now at Amazon →

You can hardly ever go wrong with any office equipment from brother as they have been making them long enough to understand what each customer wants. The Fax-575 model is designed for someone that does not have a lot of faxing to do as it is a more personal machine with a 50-sheet capacity. And its 512 KB memory will store up to 25 documents which should be good enough for personal use.

Also, with this personal fax machine, you get a fairly high-speed modem that will give you up to 15 seconds per page which might not be the fastest on our fax machine reviews but is still good enough for most users. And this is also generally a convenient and easy-to-operate fax machine.

3. Epson WF-2750 All-In-One Fax Machine

Epson WF-2750 All-in-One Wireless Color Printer with Scanner, Copier & Fax, Amazon Dash Replenishment Ready
Epson WF-2750 All-in-One Wireless Color Printer...
More info / Buy now at Amazon →

An all-in-one fax machine like the Epson WF-2750 has been designed to eliminate the need to have several machines for different purposes in the office. The small and compact machine will scan, copy, print, and of course, send and receive faxes. But, besides the all-in-one convenience, it also does everything super-fast, and it also saves you a lot of time with a dual-sided printing feature.

This fax machine has also been designed for easy pairing with smart devices such as smartphones and tablets to ensure you can easily printing from any device. And users will also love the high printing resolution and the 150-sheet capacity.

4. Canon ImageClass MF216n All-In-One Laser Printer/Fax Machine

Sale Canon Office Products MF4770N Wireless Monochrome Printer with Scanner, Copier and Fax
Canon Office Products MF4770N Wireless Monochrome...
More info / Buy now at Amazon →

Canon is another famous brand that will never disappoint as they have been making different gadgets for many years now and have some of the most advanced features and technologies. This all-in-one machine is designed to cater for most of your office paper needs as it will print, scan, copy, and fax fast.

It also has a customizable LCD display that makes it super easy to operate, and the display is also tiltable to make it even easier to use. This machine also prints up to 24 pages per minute, and you can easily pair it with your IOS and Android devices. And its compact size means it will take up little office space.

5. Canon MB2720 Wireless All-In-One Printer

Sale Canon Office Products MAXIFY MB2720 Wireless Color Photo Printer with Scanner, Copier and Fax
Canon Office Products MAXIFY MB2720 Wireless Color...
More info / Buy now at Amazon →

For under $100 fax machine, you will hardly get anything better than this all-in-one model from Canon. It sends and receives faxes and also helps up with various other office needs such as printing, scanning, and copying. Despite being highly affordable, this machine has been built to last as it has a 20,000-page duty cycle.

With its 2 paper cassettes, you get a combined paper capacity of 500 which minimizes the frequency of reloading and hence minimizing downtimes and speeding up your work. Also, it is still a small and compact machine that takes up little space.

6. Epson Workforce ET-4750 Wireless All-In-One Printer

Epson WorkForce ET-4750 EcoTank Wireless Color All-in-One Supertank Printer with Scanner, Copier, Fax and Ethernet
Epson WorkForce ET-4750 EcoTank Wireless Color...
More info / Buy now at Amazon →

Wireless printers like the ET-4750 save you time and money as you can do all the printing, scanning, copying, and faxing from one machine. Also, these are great for those that do not have a lot of office space. And this particular all-in-one machine also offers a wireless operation that makes it easy to pair it with your computer and smart devices. Also, it is designed to save you a lot of ink and with convenient and easy to fill ink containers.

The 250-sheet paper capacity is also quite good and will reduce the frequency of reloads while the smooth touch and swipe navigation makes this an easy machine to set up and use. And when you buy it, you get enough ink to print thousands of papers before you need to refill.

7. Brother FAX4100E IntelliFax

Sale Brother FAX4100E IntelliFax Plain Paper Laser Fax/Copier
Brother FAX4100E IntelliFax Plain Paper Laser...
More info / Buy now at Amazon →

If you prefer the more traditional black and white fax machines, the Brother FAX4100E will be a perfect choice as it produces some high-quality documents and is also useful for other things like copying and printing. And it also has some fantastic fax transmission speeds of up to 3 seconds per page.

The 600 x 600 DPI resolution for the faxes and copies is also good enough for most users while the small and more compact size means that it will take up almost insignificant space on your desk. Many users will also love that it allows you to auto dial-up to an impressive 132 numbers.

8. Brother FAX-575 Fax Machine

Sale Brother Fax Machine FAX-575
Brother Fax Machine FAX-575
More info / Buy now at Amazon →

For those in the market for the cheapest fax machine, but still do not want to compromise on the quality of the machine they get, the Brother FAX-575 is as good as it can get. It is a highly affordable machine but with a lot to offer which includes 9600 bps faxing to ensure you can send and receive faxes within the shortest time.

will also appreciate the 512 KB memory as it will allow them to store at least 25 documents, which is quite good given the size and price of the machine. And this fax machine is also designed to be super small and compact which not only makes it more portable but ensures it takes up little space in the office.

9. Canon FAXPHONE L190 Laser Machine

Sale Canon Lasers FAXPHONE L190 Wireless Monochrome Printer with Copier and Fax
Canon Lasers FAXPHONE L190 Wireless Monochrome...
More info / Buy now at Amazon →

This 33.6 Kbps fax machine by Canon is specifically designed to provide that users get super-fast results as it will send and receive fax in record times. Also, it is a multipurpose machine that also prints and copies at speeds of up to 26 pages per minute. And despite its multifunctional design, it still comes in a small and more manageable size for increased portability.

With this fax machine, you also get a memory capacity of up to 512 sheets, which is one of the highest in its class. The machine also has a large enough and compressive address book with 40 one-touch speed dials and 200 coded ones. This machine also consumes minimal energy and uses more intuitive controls for easier operation.

10. Canon FAXPHONE L100 Multifunctional Fax Machine

Canon Faxphone L100 (5258B001) Laser Printer and Copier, 30 Sheet Automatic Document Feeder, 19 Pages Per Minute, 12' x 14.7' x 12'
Canon Faxphone L100 (5258B001) Laser Printer and...
More info / Buy now at Amazon →

If by any chance the FAXPHONE L190 above does not work for you, there are still many other great options like the FAXPHONE L100 which also comes at a more affordable price tag. This multifunctional laser machine has a lot to offer, which includes 30 one-touch speed dials and up to 100 coded ones. And it will also send and receive fax fast and print at least 19 pages every minute.

The fax machine also makes cartridge replacement easier by combining the toner and drum into a single unit, and it will also provide up to 512-sheet memory capacity, which is quite good given its price.

How to Choose the Best Fax Machines

A fax machine might sound like an outdated office appliance, but you will be amazed at just how useful it will be to have in the office. And to make sure you pick a good model from a reliable brand, you should consider the following points when shopping.

1. Functionality

One of the first decisions to make when choosing a fax machine is whether to go for a stand-alone unit or the multifunctional types that will be ideal for various things. Stand-alone fax machines are more affordable and will be suitable for offices that do a lot of faxing while the multifunctional ones are great for those that prefer to have one machine for faxing, printing, scanning, and copying.

2. Speed

Speed is one of the key determinants of a fax machine’s price. Modern fax machines will provide speeds as high as 2 seconds per page or as slow as 20 seconds per page. Typically, the faster machines are more expensive, and so you need to strike a balance between the speed that you get and the cost of the machine.

3. Cost of Ownership

Many people will often pay a lot of attention to the cost of buying a fax machine and overlook the total cost of owning one. When it comes to the cost of ownership, you need to look at the price of replacement cartridges and how many pages each cartridge will supply before replacement to ensure you get the best value for your money. Also, check the cost and frequency of repair and maintenance as they will also determine the overall cost of ownership.

4. Memory

A good fax machine also needs to have a large enough memory because the size of the memory determines the information it will be able to store and process. Hence, it is always wiser to go for something with larger built-in memory and also allows for expansion with an SD card.

Conclusion

A fax machine will be highly useful in the office regardless of the kind of business you run as it can help with various other things besides sending and receiving fax such as copying and scanning.

And even with the myriad of options in the market, choosing one should now be easy as you only need to watch out for things like functionality, speed, and memory. You will also have a much easier time picking an ideal model as our top 10 reviews above provide some top-notch recommendations.

From our reviews, the Brother Fax-2840 is a tremendous all-around and high-speed machine and is hence our top recommendation while the Epson WF-2750 is an excellent choice for anyone shopping on a tight budget.

By bestpickpro Filed Under: Office Products

August 21, 2021

Best Copy Machines for Small Business in 2022 Reviews

Running a small business can be challenging even for professional and highly experienced business persons. Whether you have just started or have been operating for a while, it is essential to pay attention to your expenditures.

Your business’ budget caters for every area of the business, but one area that you may find yourself overspending in if you do not pay attention is the purchase of office equipment. Your business will, at some point require a copy machine as there is always a document to copy regardless of the kind of business you run. Hence, you need to invest in the best copy machine for small businesses.

And while there are different kinds of copy machines in the market, not all will give you the best service or even top quality document copies. But, in this piece, we help you narrow down your options by reviewing 10 top-notch models and explaining the factors to consider when picking one.

List of the 10 Best Copy Machines for Small Business

PreviewProduct
Brother MFCL2700DW All-In One Laser Printer with Wireless Networking and Duplex Printing, Amazon Dash Replenishment Enabled Brother MFCL2700DW All-In One Laser Printer with Wireless Networking and Duplex Printing, Amazon... More info / Buy now at Amazon →
Canon 6371B049 Wireless Monochrome Printer with Scanner & Copier Canon 6371B049 Wireless Monochrome Printer with Scanner & Copier More info / Buy now at Amazon →
Canon MG6821 Wireless All-in-One Printer with Scanner and Copier: Mobile and Tablet Printing with Airprint™ and Google Cloud Print Compatible Canon MG6821 Wireless All-in-One Printer with Scanner and Copier: Mobile and Tablet Printing with... More info / Buy now at Amazon →
Epson Workforce WF-2650 All-in-One Wireless Color Printer with Scanner, Copier and Fax Epson Workforce WF-2650 All-in-One Wireless Color Printer with Scanner, Copier and Fax More info / Buy now at Amazon →
Canon Lasers imageCLASS MF4770n Wireless Monochrome Printer with Scanner, Copier and Fax Canon Lasers imageCLASS MF4770n Wireless Monochrome Printer with Scanner, Copier and Fax More info / Buy now at Amazon →
Canon Office Products MF4770N Wireless Monochrome Printer with Scanner, Copier and Fax Canon Office Products MF4770N Wireless Monochrome Printer with Scanner, Copier and Fax More info / Buy now at Amazon →
Canon MG5720 Wireless All-In-One Printer with Scanner and Copier: Mobile and Tablet Printing with Airprint™compatible, Black Canon MG5720 Wireless All-In-One Printer with Scanner and Copier: Mobile and Tablet Printing with... More info / Buy now at Amazon →
Samsung Xpress M2070FW Wireless Monochrome Laser Printer with Scan/Copy/Fax, Simple NFC + WiFi Connectivity (SS296H) Samsung Xpress M2070FW Wireless Monochrome Laser Printer with Scan/Copy/Fax, Simple NFC + WiFi... More info / Buy now at Amazon →
HP Laserjet Pro M127fn Networked All-in-One Monochrome Printer, (CZ181A) HP Laserjet Pro M127fn Networked All-in-One Monochrome Printer, (CZ181A) More info / Buy now at Amazon →
Canon imageCLASS 4509B061AA Laser Multifunction Copier Canon imageCLASS 4509B061AA Laser Multifunction Copier More info / Buy now at Amazon →

10 Best Copy Machines for Small Business in 2022 Reviews.

1. Brother MFCL2700DW

Brother MFCL2700DW All-In One Laser Printer with Wireless Networking and Duplex Printing, Amazon Dash Replenishment Enabled
Brother MFCL2700DW All-In One Laser Printer with...
More info / Buy now at Amazon →

The Brother MFCL2700DW is a Compact Laser All-in-One copy machine that comes with Automatic Duplex Printing, an easy-to-install Wireless Networking, and Enhanced Mobile Device Connectivity to provide fast and inexpensive copying for a small business.

The copy machine will meet all your printing, scanning, faxing, and copying needs. It has a sturdy build and can run for extended periods without a dip in performance or overheating. The Brother MFCL2700DW also holds up to 250 papers and has a 35-page auto document feeder. and it can copy and print at an impressive speed of 27 ppm while providing top-notch document quality, more so considering it offers an optical scan resolution of 600 x 2400 dpi.

2. Canon imageCLASS D530 Monochrome Laser Printer

Sale Canon 6371B049 Wireless Monochrome Printer with Scanner & Copier
Canon 6371B049 Wireless Monochrome Printer with...
More info / Buy now at Amazon →

The Canon imageCLASS D530 Monochrome Laser Printer is a good office copy machine for any office. It has been able to blend functionality, simplicity, and reliability in a small and light unit that is portable and occupied little space.

The unit copies and prints in black and white but can scan in color in addition to black and white. It holds up to 250 papers loaded from a loading cassette and has a maximum copying and printing speed of 26 ppm and a standby time of 8.7 seconds for copying. The unit also works with several operating systems including Mac OS X 10. 5.8 and Windows XP, Vista, 7 and 8.

3. Canon MG6821

Canon MG6821 Wireless All-in-One Printer with Scanner and Copier: Mobile and Tablet Printing with Airprint™ and Google Cloud Print Compatible
Canon MG6821 Wireless All-in-One Printer with...
More info / Buy now at Amazon →

The Canon MG6821 is the best budget office copy machine on our list. It is an All-in-One printer that offers fax, scan, print, and copy features and can print in either color or monochrome. It is a product that you should consider for your business.

The unit also comes with a wireless design that allows it to work from any location while also allowing you to connect it to other devices wirelessly. Its compatibility further enhances its connectivity with printing options such as canon PRNT, Air Print, Mopria, and Google Cloud Print. It also supports Mobile Device Printing, allowing you to print through your mobile devices.

4. Epson Workforce WF-2650

Epson Workforce WF-2650 All-in-One Wireless Color Printer with Scanner, Copier and Fax
Epson Workforce WF-2650 All-in-One Wireless Color...
More info / Buy now at Amazon →

The Epson Workforce WF-2650 is a top-rated office copy machine that offers you laser-like performance powered by Precision Core. It is a wireless unit that copies, scans, and prints in both black & white and color. With this unit, you get laser-quality printing at a speed of 13 ppm for black and white and 7.3 ppm for color.

The unit is easy to set up, and the LCD display eases operation. You will also experience less frequent paper loading as the copy machine has a 150-sheet paper capacity, auto 20 sided printing, as well as a 30-page Auto Document Feeder. The copier also provides you with a complete wireless feature that supports wireless and mobile printing.

5. Canon Laser imageCLASS MF4770n Monochrome Printer

Canon Lasers imageCLASS MF4770n Wireless Monochrome Printer with Scanner, Copier and Fax
Canon Lasers imageCLASS MF4770n Wireless...
More info / Buy now at Amazon →

The Canon Laser imageCLASS MF4770n is ideal for a small business. It is a fast and versatile unit that provides you with high-quality laser prints. The copy machine also allows you increased ease of operation through its tiltable control panel and simple solution keys. The unit’s convenience is enhanced by eco-friendly copying options and its effortless scans.

If you intend to increase efficiency in your business, the imageCLASS MF4770n offers you copy and prints speed of up to 24 ppm and a standby printing time of fewer than 6 seconds. It also comes with the convenience of networking capabilities supported by Ethernet, which allows you to share printing, faxing, and scanning. The unit also has a front-loading paper cassette and an easy cartridge replenishment that will allow you to focus on your business needs.

6. Canon imageCLASS MF216n

Sale Canon Office Products MF4770N Wireless Monochrome Printer with Scanner, Copier and Fax
Canon Office Products MF4770N Wireless Monochrome...
More info / Buy now at Amazon →

The Canon Laser imageCLASS MF216n is a fantasy that will work for almost any office setup. It is a fast and versatile unit that provides you with high quality and colorful scans, prints, and copies. The copy machine also allows you the ease of operation through its tiltable control panel and simple solution keys.

The laser printer offers you scanning, faxing, copying, and printing features. To reduce the frequency of loading papers, it also has a front-loading cassette that holds up to 250 sheets of paper as well as a single sheet multipurpose tray. It is a fast unit with a speed of up to 24 ppm and can print from mobile devices.

7. Canon MG5720 Wireless All-In-One Copier

Canon MG5720 Wireless All-In-One Printer with Scanner and Copier: Mobile and Tablet Printing with Airprint™compatible, Black
Canon MG5720 Wireless All-In-One Printer with...
More info / Buy now at Amazon →

If you require high quality but affordable copy machine for your small business, then the Canon MG5720 wireless printer that comes with scanner and copier is the ideal choice. It is a top-rated copy machine that provides impressive performance at an affordable price.

It is easy to set up, and the wireless function of the unit provides you access to the printer from virtually any location in your office. This functionality is enhanced by print options such as Canon Print, Mopria, and Google Cloud Print, which improve your printing versatility. Automatic power on button ensures that you will always be able to print wirelessly. The unit also offers duplex printing allowing it to print both sides of a document, which will increase your efficiency.

8. Samsung Xpress M2070FW Wireless Monochrome Laser Printer

Samsung Xpress M2070FW Wireless Monochrome Laser Printer with Scan/Copy/Fax, Simple NFC + WiFi Connectivity (SS296H)
Samsung Xpress M2070FW Wireless Monochrome Laser...
More info / Buy now at Amazon →

The Samsung Xpress M2070FW provides you with a combination of high performance with ease of operation at a very affordable price. The unit has a compact design that offers a small footprint, which will save space in your office. It also provides hassle-free mobile printing as well as an all-around multifunction efficiency that would be perfect for a small and cost-conscious business.

The unit has a feature that enhances the readability of the scanned and printed documents, allowing you to get reliable and sharp prints with a resolution of up to 1200 x 1200 dpi. With a fast printing speed of up to 12ppm, you will be able to increase your work efficiency as you spend more time working and less time waiting.

9. HP Laserjet Pro M127fn

HP Laserjet Pro M127fn Networked All-in-One Monochrome Printer, (CZ181A)
HP Laserjet Pro M127fn Networked All-in-One...
More info / Buy now at Amazon →

The HP LaserJet Pro M127fn is the best budget office phone for a small business. You will have a copy machine with a compact design that will save you on office space and its 2-sided printing offer added convenience. It is a full-featured and affordable office copy machine that is easy to install and that copies, prints, faxes, and scans.

The unit delivers crisp and detailed files and images at fast printing speeds of up to 21ppm, which is achieved through a unit that is easy to operate and has the capability to network with several other devices. Its network capability will allow you easy printing from computers, smartphones, and tablets.

10. Canon imageCLASS D550 Laser Multifunction Copier

Canon imageCLASS 4509B061AA Laser Multifunction Copier
Canon imageCLASS 4509B061AA Laser Multifunction...
More info / Buy now at Amazon →

If you require a copy machine that has a compact design and is available in a convenient size for small offices, then the Canon imageCLASS D550 copier is a perfect choice. The unit will also offer you scanning and printing services in addition to copying. It’s 2-sided printing also allows you to save time, which is a critical resource.

The laser copier has a printing speed of up to 26 ppm and also features a Duplex automatic document feeding, which will enhance your efficiency. Also, the unit features a front-loading cassette that holds up to 250 sheets of paper, as well as a multipurpose tray that accommodates a single sheet.

How to Choose the Best Copy Machine for Small Businesses

Shopping for the best copy machine for your business will require you to know how to select a copier that serves your business needs from several options. However, this should be easy if you put into consideration your budget, the ease of operation, and other features that the copier offers.

1. Budget

The printers in this review have prices that range from about $350 to about $2,000. A majority of these multifunction copy machines also have a range of expenses because most suppliers price them differently. Therefore, it is essential to consider the several cost areas involved with the copiers and understand how these costs relate to the lifetime value of a copier according to your business needs.

2. Quality

The quality of office copiers can be determined from two the quality of printing, the quality of scanning, and the speed by which a copier manages to achieve quality performance. Each of the copy machines has a specific scan and print resolution. And a majority of the reviewed copy machines had a minimum print resolution of 600 x 600 as well as similar average scanning quality.

3. Fax Capability

Even though small businesses rely more on email than any other means of communication, our review observed that most of the printers included the ability to receive and send faxes.

4. Features

The variety of features offered by office copiers present a way to review and grade copiers. Each of the copiers has features related to the number of prints each can print over time, which is represented by pages per minute. The amount of paper capacity also represents a critical feature that differs from copier to copier and can help in your purchasing decision. The copier you select must meet your business needs.

Conclusion

Purchasing the right copy machine for your business is essential. More so for a small business that requires a flexible and reliable machine to meet your staff’s demands while also producing high-quality prints when needed. The 10 machines on our reviews meet and exceed these requirements.

However, considering the key features we focused on such as the ease of setting up, quality of prints, cost of operation, operating speed, compatibility with operating systems and mobile printing, the Brother MFCL2700DW copy machine came out on top and is hence our top overall recommendation.

By bestpickpro Filed Under: Office Products

August 21, 2021

Best Office Phones for Small Business in 2022 Reviews

For any business, a proper office phone setup is an essential factor to consider if you are to compete effectively, more so with more substantial and more established competitors and also to operate more efficiently.

A suitable office phone setup should include a range of functions that support both the external business communication with clients and customers and internal communication across departments and divisional teams.

This piece is all about helping you in choose the best office phone for small business, and we do this by reviewing 10 top models and with an in-depth purchasing guide.

List of the 10 Best Office Phones for Small Business

PreviewProduct
AT&T CL2940 Corded Phone with Speakerphone, Extra-Large Tilt Display/Buttons, Caller ID/Call Waiting and Audio Assist, Black AT&T CL2940 Corded Phone with Speakerphone, Extra-Large Tilt Display/Buttons, Caller ID/Call Waiting... More info / Buy now at Amazon →
AT&T ML17929 2-Line Corded Telephone, Black AT&T ML17929 2-Line Corded Telephone, Black More info / Buy now at Amazon →
VTech CS6649 Expandable Corded/Cordless Phone System with Answering System-Caller ID/Call Waiting & Handset/Base Speakerphones VTech CS6649 Expandable Corded/Cordless Phone System with Answering System-Caller ID/Call Waiting &... More info / Buy now at Amazon →
PANASONIC Corded / Cordless Phone with Link2Cell Bluetooth and Answering Machine KX-TGF383M - 3 Handsets (Black),Metallic Black PANASONIC Corded / Cordless Phone with Link2Cell Bluetooth and Answering Machine KX-TGF383M - 3... More info / Buy now at Amazon →
Panasonic KX-TS880B Integrated Corded Telephone,Black Panasonic KX-TS880B Integrated Corded Telephone,Black More info / Buy now at Amazon →
AT&T 1040 4-Line Expandable Corded Phone System with Speakerphone, 1 Handset, Black/Silver AT&T 1040 4-Line Expandable Corded Phone System with Speakerphone, 1 Handset, Black/Silver More info / Buy now at Amazon →
Panasonic 2-Line Corded/Cordless Phone System with 2 Handsets - Answering Machine, Link2Cell, 3-Way Conference, Call Block, Long Range DECT 6.0, Bluetooth - KX-TG9582B (Black) Panasonic 2-Line Corded/Cordless Phone System with 2 Handsets - Answering Machine, Link2Cell, 3-Way... More info / Buy now at Amazon →
VTech CM18445 Main Console - DECT 6.0 4-Line Expandable Small Business Office Phone with Answering System VTech CM18445 Main Console - DECT 6.0 4-Line Expandable Small Business Office Phone with Answering... More info / Buy now at Amazon →
AT&T CD4930 Corded Phone with Digital Answering System and Caller ID, Extra-Large Tilt Display & Buttons, Black AT&T CD4930 Corded Phone with Digital Answering System and Caller ID, Extra-Large Tilt Display &... More info / Buy now at Amazon →
RCA 25201RE1 1-Handset 2-Line Landline Telephone RCA 25201RE1 1-Handset 2-Line Landline Telephone More info / Buy now at Amazon →

10 Best Office Phones for Small Business in 2022 Reviews.

1. AT&T CL2940 Corded Phone

AT&T CL2940 Corded Phone with Speakerphone, Extra-Large Tilt Display/Buttons, Caller ID/Call Waiting and Audio Assist, Black
AT&T CL2940 Corded Phone with Speakerphone,...
More info / Buy now at Amazon →

If you are shopping for a cheap office phone for small business, the AT&T CL2940 corded speakerphone is the perfect pick. It is easy to use and can be set up without instructions. The office phone has a large tilt display and large buttons, which make dialing and viewing easier. It’s Audio Assist and a 10-number speed dial also enhance its usability.

The phonebook directory will allow you to save an additional 25 numbers and names, while a caller ID/Call Waiting feature ensures your business does not miss any important calls. The loud speakerphone allows for hands-free conversations, which increases convenience for you. The office phone can also be mounted on a wall or table which allows you to save on space.

2. AT&T ML17929 2-Line Corded Telephone

Sale AT&T ML17929 2-Line Corded Telephone, Black
AT&T ML17929 2-Line Corded Telephone, Black
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If you intend to have more people participate in phone conversations, then the AT&T ML17929 is the best budget office phone for your small business. The 2-line speakerphone has a Caller ID/Call Waiting feature that allows you to dial and receive calls on two different phone lines. The speakerphone allows you to listen and speak without holding the handset, leaving your hand free to carry out other tasks and include more people in the conversation. The 3-Party Conferencing feature will allow you to have a three-way conversation between you and other people on two separate lines; inside, outside, or a combination.

A backlit screen display allows you to view information even in the dark. Apart from the corded handset, other conveniences include a 99 number and name history, a 100 number and name phonebook, chain dialing, a hold function, 24-number speed dial, a line-status indication, and a headset jack (2.5mm).

3. VTech CS6649 Expandable Corded/Cordless Phone System

VTech CS6649 Expandable Corded/Cordless Phone System with Answering System-Caller ID/Call Waiting & Handset/Base Speakerphones
VTech CS6649 Expandable Corded/Cordless Phone...
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The VTech CS6649 Cordless/Corded Phone System will be ideal for your small business if you require an office phone for several conference calls. The VTech is aimed at pushing the boundaries of modern design, as well as creating an innovative product for businesses and homes. The result was the CS6649 phone system, one of the top-rated office phones with the most purchases in today’s market.

This office phone’s Caller ID/Call Waiting feature allows you to save up to 50 calls at the same time. It also allows for an expansion to up to 5 handsets at a time despite having a single phone jack. The phone can act as both a cordless and corded phone, which allows you to move around and carry out other tasks while still benefiting from its excellent sound quality.

4. PANASONIC Corded/Cordless Phone

PANASONIC Corded / Cordless Phone with Link2Cell Bluetooth and Answering Machine KX-TGF383M - 3 Handsets (Black),Metallic Black
PANASONIC Corded / Cordless Phone with Link2Cell...
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The Panasonic KXTCF383M is a good office phone for a small business. It uses the link2cell system to sync with up to two smartphones to allow users to make and take a call from handsets. The office phone also features an extended power and signal range of Bluetooth to help you receive and make calls from both cell phones at the same time, regardless of your location in the office. It also achieves maximum readability through a sizeable LCD display that is adjustable. The illuminated keypad and function buttons make it easy to navigate.

This office phone also allows you to store all the commonly contacted numbers on the dial pad. It also has a feature that will enable you to block specific numbers, which allows you to block telemarketers and annoying robocalls.

5. Panasonic KX-TS880B Integrated Corded Telephone

Panasonic KX-TS880B Integrated Corded Telephone,Black
Panasonic KX-TS880B Integrated Corded...
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The Panasonic KX-TS880B is an office phone that offers hassle-free operation for your small business. It comes with a Caller ID feature with 50 number and name Call Log. It also has a speakerphone and can be mounted on a wall with a 2-step tilt angle allowing you to save on space.

It is a single line telephone that comes with an LCD Display that gives you the ability to track your caller, number dialed, and the call duration. The corded phone is ideal for the everyday office environment, and the integrated speakerphone allows you to talk hands-free and in an easy manner. This phone also has a feature that allows you to plug in your fax and modem as well as have quick and easy line-sharing. It also offers an optional 2.5mm headset jack for both hands-free and private conversations.

6. AT&T 1040 4-Line Expandable Corded Phone System

Sale AT&T 1040 4-Line Expandable Corded Phone System with Speakerphone, 1 Handset, Black/Silver
AT&T 1040 4-Line Expandable Corded Phone System...
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The AT&T 1040 is the perfect pick if your small business if you have more than ten employees and a busy schedule. A phone that can support four lines will meet your communication needs is DSL compatible, and supports a 3-party conferencing feature that allows you to have conversations with three people on three different lines simultaneously.

This office phone will also allow you to intercom, page, and transfer calls between stations. Its LCD display is large and has easy-to-read text for caller information and setup. The 200-entry memory and a 200 number and name Caller ID history allow you to dial the stored numbers directly. And with a Call Waiting feature, you can see who is calling while on another call. Its hands-free offering is a 2-5mm headset jack that allows you to connect a headset.

7. PANASONIC 2-Line Cordless Phone

Sale Panasonic 2-Line Corded/Cordless Phone System with 2 Handsets - Answering Machine, Link2Cell, 3-Way Conference, Call Block, Long Range DECT 6.0, Bluetooth - KX-TG9582B (Black)
Panasonic 2-Line Corded/Cordless Phone System with...
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The Panasonic KX-TG9582B will serve your business conference needs quite well. With its ability to link up to 4 smartphones or cell phones and integrated into your business’ phone system via Bluetooth, the office phone allows you to have conversations simultaneously from one phone and two other handsets using the 3-Way conferencing feature

The phone includes a corded handset on its base unit and two additional cordless handsets, which you can expand up to twelve additional handsets. It is designed with a small office in mind with its ability to link with your phone or business PC via USB to make and receive calls from and to your Microsoft Outlook. Other features such as the intercom, equalizer, handset clarity booster, and silent mode tie in together to make one of the most functional and reliable office phone systems available in the market.

8. VTech CM18445 Main Expandable Small Business Office Phone

Sale VTech CM18445 Main Console - DECT 6.0 4-Line Expandable Small Business Office Phone with Answering System
VTech CM18445 Main Console - DECT 6.0 4-Line...
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The VTech CM18445 is a small business office that allows you to connect your office easily. The installation of the system is simple, with only the main console requiring a connection to the analog phone lines. The ease of installation is mainly because the handsets and desk sets connect wirelessly to the main console with a single touch using DECT 6.0 technology.

The phone has an auto attendant for each line that can answer calls, provide callers with your company’s directory, and route your call to the appropriate extensions. This is supported by digital records of up to 180 shared minutes of incoming messages, outgoing announcements and memos.

9. AT&T CD4930 Corded Phone

AT&T CD4930 Corded Phone with Digital Answering System and Caller ID, Extra-Large Tilt Display & Buttons, Black
AT&T CD4930 Corded Phone with Digital Answering...
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The AT&T CD4930 has a speakerphone that allows you to have ongoing conversations while carrying out other tasks. For any business, it is a vital feature to have. And the phone allows you to exercise some control over the system’s volume.

It offers a reliable answering machine and Caller ID. But the corded phone does not provide for a headset alongside its other powerful features. It LCD lights have a feature that turns it off immediately after operation to conserve battery life. However, it provides enough illumination for the keypad when you need to operate without enough light.

10. RCA 25201RE1 1-Handset 2-Line Landline Telephone

RCA 25201RE1 1-Handset 2-Line Landline Telephone
RCA 25201RE1 1-Handset 2-Line Landline Telephone
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The RCA 25201RE1 2-Line corded speakerphone will give your office all the features you will need at an affordable price. Not only is it easy to install and use, but it also offers advanced features that are specifically designed to meet the needs of your business.

The speakerphone allows you to talk without using the handset, while the LCD display is easy to read. The display has a jog control and a forward/reverse call review and displays the callers’ phone numbers or names, the date and time of the call, and the call sequence number. For your conferencing needs, the office phones allow multiple parties to be linked for a conference call. Its other features include an integrated keypad, call time, three-station speed dial, and Caller ID/Call Waiting

How to Choose the Best Office Phones for Small Business

Shopping for the best office phones for your small business will require you to know how to select the right option from several options to ensure you get the best value for your purchase. However, this should be easy if you put into consideration the following essential factors.

1. Compatibility

The type of phone system your office has is vital in determining which office phone to purchase. For offices with a few employees, nearly any office phone would do the trick. However, if your business has more than ten employees, it would require a particular type of phone call management system. You will need a phone that is compatible with your office’s system.

2. Automated Answering

There are office phones that have an auto attendant feature used to answer all incoming calls. It is an excellent option if your office intends to receive all it calls. Based on a phone’s features, the auto attendant can record voice messages or route calls to specific extensions. The auto-attendant has the added benefit of making the business seem more professional and larger to the callers.

3. Office Phone Features

Some people might appreciate headset jacks in their phone, as it allows for a hands-free option for answering calls. A phone with speakerphone capabilities is also a great option since more than one person will be able to join a call. If your office requires frequent forwarding of calls to other extensions, then dedicated speed dial buttons can prove helpful. A battery backup option, the LCD display screen is also great to have.

4. Multiple incoming lines

It is essential to consider how busy your office is when deciding how many lines your office phone needs. A busier office might need an office phone that handles 3 or more incoming phone lines at the same time. This is a convenient feature for a small office, as it ensures there are no incoming calls that are missed.

5. Price

Office phones are not very expensive. Some basic models can cost as little as $10 to $25. The midrange office phones with multiple telephony features cost $25 to $75. And the high-end office phones that can handle multiple lines cost $75 to $250. Hence, when shopping for an office phone you will have to decide on a budget, the features you need. You should then shop for one within that budget.

Conclusion

Office phone is a great asset for your business. But to get the best service from these phones, you will need to select the best models from the numerous options available.
However, this should be easy for you as you only need to consider factors like compatibility, phone features, and price.

And with our top 10 office phones for small business reviews above for recommendations, purchasing an office phone should be less tedious. And if you are shopping on a tight budget, the AT&T CL2940 is our recommendation while the PANASONIC 2-Line Cordless Phone is perfect for those looking for something more feature-rich.

By bestpickpro Filed Under: Office Products

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